60 Days to Move-In: Your Week-by-Week Apartment Hunting Timeline

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Searching for an apartment for rent can feel overwhelming, especially when you’re on a tight deadline. We don’t always get the chance to take our time when looking for a new place, so here’s how you can quickly go from browsing to leasing in a couple of months.

With just 60 days to move-in, it’s crucial to stay organized and efficient. Thankfully, with a well-planned apartment hunting timeline and the convenience of online search tools, you can find your dream home without breaking a sweat.

This week-by-week guide will help you navigate the apartment search process, offering practical tips to make your search as smooth as possible.

Week 1: Define your needs and budget

Your journey begins with clarity. So, start by making a list of your must-haves, nice-to-haves, and deal-breakers. For this, consider factors like location, size, amenities, and commute times.

The next step in your apartment hunting timeline is to set a budget that should factor in how much rent you can afford as well as the cost of utilities, parking, and any other living expenses. Of course, the cost of living in your desired location is also something to consider. Remember the general rule: Your rent should not exceed 30% of your monthly income.

Close up cropped image of a young woman's hands calculating monthly expenses as part of managing a budget.

Next, use online apartment search platforms like RentCafe.com to browse listings in your preferred areas. Also, save potential options to revisit later.

Checklist for week 1:

Week 2: Narrow down your options

By now, you should have a clearer picture of what you’re looking for. Refine your search by filtering for key features like pet-friendliness, in-unit laundry, or proximity to public transportation.

Read reviews from current or past residents to get an idea of the property’s management quality and upkeep. Virtual tours are a great way to explore apartments without stepping outside your home, so take advantage of them when available.

Checklist for week 2:

  • Filter online listings based on your criteria.
  • Watch virtual tours of shortlisted apartments.
  • Create a shortlist of eight to 10 options.

Week 3: Schedule tours and plan your visits

With your shortlist ready, it’s time to get a closer look. The next phase in your apartment hunting timeline is to start scheduling in-person tours for the next week. Be strategic about timing to avoid unnecessary stress — group visits in the same area on the same day if possible.

Real estate agent giving a couple a tour of an apartment for rent.

Prepare a list of questions to ask during the tours, such as:

  • What’s included in the rent (utilities, parking, etc.)?
  • Are there any fees for application or amenities?
  • What’s the lease renewal policy?

Checklist for week 3:

  • Contact leasing offices to schedule tours.
  • Create a list of questions for landlords or property managers.
  • Map out your visits to save time.

Week 4: Visit apartments and take notes

It’s tour time. By the end of the first month of your apartment hunting timeline, you should be ready for some visits. So, bring a notebook or use your phone to jot down key details about each property, like unit condition, noise levels, and amenities. Don’t rely solely on your memory — photos and videos can be a lifesaver.

Pay attention to small details that could impact your living experience, like nearby traffic noise or the building’s cleanliness.

Checklist for week 4:

  • Attend scheduled tours and take notes.
  • Take photos or videos of each apartment.
  • Reassess your favorites after visits.

Week 5: Submit applications

Once you’ve found a few apartments you love, it’s time to apply. Since competition for rental units tends to be intense in many cities, it’s a good idea to apply to more than one property to increase your chances.

Be ready with necessary documents, such as proof of income (pay stubs or bank statements), a copy of your ID and references from previous landlords. Opt for online applications because they’re typically faster, so submit them promptly. Also, be prepared to pay application fees and possibly a deposit.

A laptop on a table with an online rental application on the screen, ready to be filled in.

Checklist for week 5:

  • Gather all necessary documents.
  • Apply to your top two or three choices.
  • Follow up with property managers to confirm receipt.

Week 6: Review and sign the lease

If your application has been approved, review the lease carefully before signing. Look for details about rent increases, maintenance responsibilities, and lease-breaking penalties. If anything seems unclear, don’t hesitate to ask for clarifications. Signing a lease is a commitment, so take your time to understand the terms fully.

Checklist for week 6:

  • Carefully review the lease terms.
  • Ask questions about unclear clauses.
  • Sign the lease and secure your move-in date.

Week 7: Plan your move

We’re getting close to completing your 60-day apartment hunting timeline. Now that your apartment is secured, it’s time to organize the move. First, book movers or rent a truck if needed, and start packing non-essential items. Next, notify your current landlord about your move-out date and transfer utilities to your new address.

The feet of a woman with belongings in cardboard boxes on the floor, on moving day.

Checklist for week 7:

  • Arrange moving services.
  • Pack items you don’t use daily.
  • Schedule utility transfers or setups.

Week 8: Final prep and move-in day

The finish line is in sight. Confirm moving day details with your movers and ensure all boxes are labeled for easy unpacking. Double-check that your new apartment is ready for move-in — this includes verifying if utilities are up and running.

Checklist for week 8:

  • Confirm moving day logistics.
  • Pack a “first-night” essentials bag.
  • Complete your move and settle in.

With a structured apartment hunting timeline, even the tightest deadlines become manageable. By breaking the process into weekly tasks, you can find your perfect apartment and prepare for move-in with ease. Remember, your online apartment search tools are your best friends throughout this process. Stick to this plan, and you’ll be ready to call your new place home in just 60 days.

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Alexandra Both is a senior creative writer with RentCafe. She has more than six years of real estate writing experience as a senior editor with Commercial Property Executive and Multi-Housing News. She is a seasoned journalist, who has previously worked in print, online and broadcast media. Alexandra has a B.A. in Journalism and an M.A. in Community Development.

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