How to Tell Your Landlord You’re Moving Out

You’ve researched, crunched the numbers, toured the listings, and finally found the one — a rental apartment that checks all the boxes: ideal location, reasonable rent, and just the right mix of amenities. When a rental feels like home before you even move in, you know it’s time to act fast. Securing that dream apartment often means moving quickly, especially in red-hot rental markets.

But before you start packing boxes or picking out new furniture, there’s one crucial step you need to take: informing your current landlord that you’re moving out. Whether you’re a first-time renter or a seasoned pro, this guide will walk you through the process to help you move out without stress or surprises.

Knowing how to tell your landlord you’re moving out is essential for a smooth transition, especially during the busy moving season when timing is key. Now let’s break down all the steps.

Step 1: Check your lease agreement

The first step when you’ve decided on moving out is to review your lease agreement carefully. This document outlines the rules for ending your tenancy. Look specifically for the required notice period, usually 30 or 60 days. Missing this detail can lead to unnecessary fees or even an extension of your lease.

Also, check for any early termination clauses. Some leases charge a penalty if you break the lease early, while others might require professional cleaning or carpet steaming before you leave. Understanding these terms helps you avoid last-minute surprises and keeps your moving out process smooth.

Step 2: Write a formal notice

Once you know your obligations, the next step is writing a formal notice to your landlord. This letter or email should include your name, current address, your planned move-out date, and a forwarding address if you have one. Keep your tone polite and professional—this isn’t the time for complaints or personal details.

Even if you have a good relationship with your landlord, always submit your notice in writing. It creates a record that you fulfilled your duty. If possible, send it via email and certified mail. That way, you have dated proof your landlord received it, which protects you in case of disputes.

Step 3: Give proper notice

After writing your notice, make sure to send it within the time frame required by your lease. If your lease says you must give 30 days’ notice, don’t wait until the last minute. Giving proper notice to vacate shows respect and helps maintain a good relationship, which can be useful if you ever need a rental reference.

Always keep a copy of the notice for your records. Whether it’s an email confirmation or a scanned letter, you want to have it on hand in case questions come up later.

Step 4: Prepare the apartment

When moving out, it’s important to leave the apartment in good shape. Start by deep cleaning the space. Pay attention to kitchens, bathrooms, and floors. Don’t forget small touches like wiping down baseboards and replacing burnt-out lightbulbs.

If you’ve caused any minor damage during your stay — like nail holes or scuffed paint — take care of those repairs before you leave. Finally, take clear photos or videos of each room to document the condition you left the property in. This will come in handy if there are questions about your security deposit.

Step 5: Schedule a walkthrough (optional but recommended)

A move-out walkthrough with your landlord can be incredibly helpful. It allows both of you to assess the apartment’s condition and discuss any potential issues. Scheduling this walkthrough before your move-out date gives you time to fix anything that might come up.

While not required, this step can reduce misunderstandings and ensure a smoother process when moving out. It also shows your landlord that you’re responsible and considerate, which could improve your chances of getting your full deposit back.

Step 6: Return the keys

One of the final steps in moving out is returning your keys, including spare keys, garage remotes, mailbox keys, or building access cards. Make sure you hand them over directly or follow any specific return instructions your landlord provides.

Always get a written or emailed confirmation that you returned the keys. It marks the official end of your tenancy and helps you avoid being charged for missing items.

Step 7: Provide a forwarding address

Before you go, be sure to give your landlord a forwarding address. If you have a security deposit, final bill, or leftover mail, your landlord will send these documents to the new address. Providing this information ensures that you receive any important documents without delay.

It also gives your landlord a way to reach you if any questions or issues come up after you move out. Including this in your formal notice is a good habit and helps wrap things up professionally.

Knowing how to tell your landlord you’re moving out is key to a stress-free move. From reviewing your lease to returning your keys, each step makes the transition smooth and respectful for both parties involved.

If you’re applying for apartments or found one that feels like home, don’t forget to take these steps seriously. Giving notice the right way not only protects your security deposit but also helps you maintain a positive rental history for the future.